All information provided to the Board, by the parties to the hearing and by the public, with respect to a particular application, will become a part of the record of the hearing, may be disclosed to parties of the hearing, and may be published for public viewing.
When you file documents with the Board, they may require personal information to be disclosed; while the Board is an independent quasi-judicial tribunal or “court like” entity, it generally follows the same website privacy practices as the Government of Nova Scotia.
The Nova Scotia Government personal information and privacy rules can be found here.
What do you mean by Personal Information?
The term "personal information" refers to any information about you as an identifiable individual. Examples include; your name, address, telephone number, health status, employment history, etc.
Personal Information contained in Decisions and Filed Evidence
Personal information that you provide as part of a proceeding conducted by the Board, except information granted confidential status, whether sent by postal mail or email, becomes part of the record of the hearing. This information may then be posted on the Board's website through its decisions or by posting evidence relating to public proceedings. This practice is consistent with the principle that quasi-judicial proceedings should be open and transparent.
In keeping with this principle, persons who provide personal information to be considered by the Board as part of the application should expect that such information will form part of the record of the hearing. For example, letters of comment and requests for intervenor status filed in advance of a hearing may be posted with other evidence submitted by the parties. Additionally, after the hearing, the Board may publish a decision which refers to that evidence or to the parties themselves.
While information is generally considered to be part of the record there are times when it is appropriate not to permit disclosure. Under the Board’s Rules of Procedures, a party filing information can request that it be designated as confidential. For more information please refer to the Board’s Rules of Procedure.
All information submitted to the Board, including information held in confidence by the Board under its Rules of Procedure, may be requested and may be subject to release under the Freedom of Information and Protection of Privacy Act (“FOIPOP”).
While the information provided may form part of the record, the Board is sensitive to the real risks that disclosing personal information via the Internet may pose. The Board may remove or black out personal information for electronic versions of documents available through the Internet.
Protected Personal Information
There are several ways in which personal information is kept confidential by the Board:
- Information may be kept confidential at the request of one or more parties under the Board’s Rules of Procedure.
- For electronic versions of documents available through the Internet, personal data identifiers may be removed or blacked out.
Access to your Information
You are entitled to correct any personal information that we hold about you. If you want to correct your personal information, please contact the Clerk of the Board for assistance at:
Mail: PO Box 2223, Halifax, NS, B3J 3C4
To minimize costs, the Board shares some common internet services with the Government of Nova Scotia. Government web servers automatically collect some information about a visitor's computer or their access device, such as its internet protocol address or browser version, in their logs. The Board does not collect such information, nor does it disseminate such information to third parties, except where we are required to do so by law, e.g., under subpoena. Although the Board does not collect or disseminate personal information obtained through server logs, the Government of Nova Scotia may do so. This information is used by the Government of Nova Scotia in aggregate form for statistical purposes only.
Any further information on the collection or dissemination of personal information by the Government of Nova Scotia can be obtained by referring to the Nova Scotia Government personal information and privacy rules which can be found here.